privacy policy
Effective May 31, 2020
Privacy Policy | Effective May 1, 2020
The Association of Marshall Scholars is a non-profit organization that fosters personal and professional relationships among Marshall Scholars, supports and publicizes the aims of the Marshall Scholarship Program, and enhances the experience of Marshall Scholars studying in the United Kingdom (the “Association,” “we,” “us,” or “our”).
We are committed to protecting the privacy of individuals who visit the Association’s websites as well as Marshall Scholars themselves (“Visitors” or “you,” “your,” or “yours”).
This Privacy Policy will assist you with understanding how we collect and process your personal information through your access and use of the Association’s websites, events, and communications, and how to access and correct any personal information we process.
Consent
Please note that by visiting and using this website, you are accepting the practices and policies described below and by continuing to use the website, consent to the terms below.
Summary
You can find the following information within this privacy policy:
Where we process your data
The types of data we collect
How we use the data we collect
Publicly available listings, public forums, events, programs, and news
How long we retain your data
How we protect your data
Who we may share your data with
Our cookie policy
Your rights with respect to data collection and processing
How to contact us
(1) Where We Process Your Data
We have servers, offices, and data sub-processors located in the United States. Information about you may be transferred to, stored, or processed in the United States. We also work with affiliates and educational institutions in the United Kingdom. Your data, therefore, may be transferred to and stored in the United Kingdom.
(2) The Types of Data We Collect
You provide certain information to us via communications, answers to surveys, applications, content uploads, payments, donations, registrations and/or attendance of our events, and postings to websites. This includes but is not limited to:
Identification Information. Your name, email address, mailing address, phone number, government issued identification, education, profession, demographic information, society involvements, awards (scholarships, accolades, distinctions), activities (honors, achievements, qualifications), relationships to other members, donor status, volunteer work, and your attendance at our or our affiliate events.
Transactional Information. When you use our website to register for events or make a donation, we collect information about when and where the transactions occur, the names of the transacting parties, a description of the transactions, the donation or payment amounts, billing information, and the devices and payment methods used to complete the transactions.
Information Pertaining to Your Participation in the Marshall Scholars Program. Your name, country and city of residence, universities attended, years of enrollment, subject(s) studied, award amounts, and any other data needed for audit and reporting purposes.
Other Information. You may provide us with suggestions for improvements, referrals, or other content.
(3) How We Use The Data We Collect
We generally use this information to:
Communicate with our members and key stakeholders (via email, telephone, or mail);
Inform our members about our initiatives, engagement opportunities, and various Association and affiliate events and engagements;
Document our engagements with our members;
Provide notifications of alumni relations, events, and programs;
Distribute various publications, bulletins, tax receipt letters, newsletters, and reports;
Inform our members of donation and fundraising opportunities; and
Make your name, Marshall class year, and (in some cases) publicly available biographical information on our website.
(4) Publicly Available Listings, Public Forums, Events, Programs, and News
Our website includes a listing of our members and a listing of events and programs that may contain personal information such a names, titles, images, and certain contact information. We may also post links to other listings, public forums or bulletin boards (e.g. Facebook, Instagram, Twitter, LinkedIn), event listings, and blogs on our website.
Any personal information or content containing personal information that you submit to a bulletin board, public forum, or our website (for purposes of publication) may be read, collected, or used by other Visitors, and therefore used to send unsolicited communications. We are not responsible for any personal information you choose to submit on a public forum or bulletin board or for the purpose of publishing it on our website.
(5) How Long We Retain Your Data
We limit our retention of your personal information to the time necessary to fulfill the personal information’s original purpose. Your contact details, access data and analytics cookies are kept indefinitely unless you specifically request for their removal. If you require us to remove your personal information, we will only retain the portion of personal information we believe is needed to comply with the law or other regulatory request.
(6) How We Protect Your Data
We protect personal information through administrative, physical and technical security measures that are tailored to the sensitivity of the personal information we possess. Other than as described in this Privacy Policy, access to personal information is limited to a need-to-know basis that is rooted in either a legitimate purpose or to comply with legal requirements.
While these steps are designed to protect your personal information from theft, loss, alteration, misuse, and disclosure, please keep in mind that transmission of data through the internet is not completely secure and we cannot guarantee that the security of your information.
(7) Who We May Share Your Data With
We will not sell, market, rent, or otherwise distribute your personal information in ways not contemplated by this privacy policy. We may provide your personal information (i) if we are compelled to do so by law, (ii) with United Kingdom (British Embassy and Regional Consulates) (iii) with the Marshall Aid Commemoration Commission’s (MACC), (iv) with the Association of Commonwealth Universities (ACU), (v) with other mission-aligned affiliates and non-profit organizations for programming and advancing the scholarship, (vi) with Marshall Scholars alumni, and (vii) to receive third party services, including data centers, mailing services, event planning services, web tracking and fundraising services.
We maintain strict internal policies that limit when and how we disclose data to third parties and will use reasonable efforts to ensure that any third party accessing and/or storing your data complies with this privacy policy.
(8) Our Cookie Policy
Information Collected by Our Website
We use web tools such as cookies and web beacons to collect information about your navigation of our website. Whenever you access a website through your browser, the navigation and clickstream data (IP address, browser type and version, date, time, and website from which you came) are stored in a log file. We use these data to generate statistics that help us administer the site, evaluate our content, track your activity on the website as well as some demographic information about you.
Cookies
Cookies are small data files that are stored on your hard drive or in your device memory when you visit a website or view a message. They retain your preferences, account settings, and help evaluate and compile aggregated statistics about Visitor activity.
In general, our use of cookies is limited to:
Remembering that you visited our website. These data identify the number of unique visitors we receive, and therefore helps us provide enough capacity to accommodate all Visitors.
Allowing our business partners to use these tracking technologies to track your behavior on our behalf on our website.
Collecting anonymous statistical information about how you use our website, such as the length of your web session and the location from which you access our website. We use this information to learn which elements and functions of the website are most popular with our Visitors.
Some of the cookies used on our website are set by us, and others are set by third parties who provide us with services. Certain cookies expire when you close your browser or exit the application (session cookies). Other cookies, such as those used to remember you when you return to our website, are retained longer (persistent cookies). Most web and mobile device browsers are set to automatically accept cookies by default. You can change the way your browser interacts with cookies by changing your browser settings to prevent automatic acceptance of cookies, or by having your browser notify you each time a cookie is set.
You can learn more about cookies and how to block cookies on different types of browsers here or directly on your browser’s cookie support page:
Third Party Content and Cookies
Our website integrates external services and links from other third-parties (e.g.: Facebook, Instagram, Twitter, Google). By using the features and links of a third-party service provider, your communication data are sent to the third-party service provider website. This privacy policy does not apply to, and we are not responsible for, third-party cookies, web beacons, or other tracking technologies located on third party websites.
For more information, we encourage you to check the privacy and cookie policies of these third parties to learn about their privacy practices. You can find links to the policies below:
(9) Your Rights with respect to data collection and processing
Profiling and automated decision-making
We do not use any fully automated decision-making processes for any of the purposes set out in this privacy policy and we do not profile you based on the data we collect.
Children Information
Our website and services are not intended to be used by or appeal to children under that age of 13. If we obtain actual knowledge that any information we collect has been provided by a child under the age of 13, we will promptly delete that information. If you believe we are in possession of personal information provided by a person under the age of 13, please notify us by email or mail.
Our Communications
Every marketing email and communication from us contains instructions on how to opt out of receiving further correspondences from us. Alternatively, you can opt in and opt out of receiving communications from us by sending an email to admin@marshallscholars.org. We will reflect any such changes as soon as reasonably possible.
Your Rights as an EU or Swiss Resident
EU and Swiss residents have rights to access personal information about them, and to limit use and disclosure of their personal information. Under European data laws, we act as a Data Controller with respect to personal information we collect from EU and Swiss residents and therefore must comply with such laws. We are committed to honoring our legal obligations and any rights such laws may offer you. If you wish to gain access, correct, limit use, or limit disclosure of any personal information, please contact us and we will work with our privacy team in responding to your request.
As an EU or Swiss resident, you have the option, at any time, to remove your personal information from our servers. All such requests should be sent to us to admin@marshallscholars.org and we will process your request within a reasonable time.
The data protection authority in your region with regard to our processing of your personal information is the Information Commissioner’s Office – email casework@ico.org.uk. However, should you have any concerns, we encourage you to contact us prior to contacting your data protection authority. We will work with our privacy team to process and respond to your request within a reasonable time. We may decline to process repetitive and/or impractical requests.
Your Rights as a California Resident Consumer
The California Consumer Privacy Act (“CCPA”) grants California resident consumers additional rights with respect personal information about them that is collected by a business. The CCPA does not apply to non-profits; however, we will generally honor requests consistent with the rights granted in the CCPA. To the extent that these rights may apply, they include:
the “Right to Know” how we collect, use, or disclose your personal information, the sources and methods we use to collect your personal information, and our data practices associated with handling your personal information;
the “Right to Request Deletion” of any personal information we collect from you during the preceding twelve (12) months;
the “Right to Non-Discrimination,” meaning that we cannot treat you differently or retaliate against you for exercising the rights given to you by the CCPA; and
the “Right to Opt-Out” of a sale of your personal information. We do not sell your personal information but, to the extent that our use of your personal data may be considered a “sale” under the CCPA, you may submit a request to opt-out of such sale.
To the extent they are applicable, you may exercise these rights by contacting us as specified in How to Contact Us below.
Other Privacy Laws
Data privacy legal rights are constantly evolving. Please get in touch with us directly if you have any questions related to your particular situation or rights related to your location in the world. Our goal is to be respectful of any requests; however, we reserve the right to evaluate requests against governing data privacy law.
(10) How to Contact Us
If you provided us with personal information, you can manage how we use your information by either emailing or mailing us. Questions regarding this Privacy Policy or information practices should be directed to admin@marshallscholars.org, or by regular mail:
Association of Marshall Scholars
168 Prospect Park SW
Brooklyn NY
11218
Changes to this Privacy Notice
We may amend this Privacy Policy from time to time by posting a revised version and updating the “Effective Date” above. The revised version will be effective on the “Effective Date” listed.
