Privacy Policy

Privacy Policy

effective May 1, 2018

The Association of Marshall Scholars is a non-profit organization that fosters personal and professional relationships among Marshall Scholars, supports and publicizes the aims of the Marshall Scholarship Program, and enhances the experience of Marshall Scholars Studying in the United Kingdom (the “Association,” “we,” “us,” or “our”).

We are committed to protecting the privacy of individuals who visit the Association’s websites (“Visitors” or “you,” “your,” or “yours”).

This Privacy Policy describes our privacy practices pertaining to our collection and processing of personal information, your access and use of the Association’s websites, and your ability to access and correct any personal information we process.

We are committed to the following privacy principles:

  • Limitation of scope and data minimization: We collect, use and store the minimum amount of personal information necessary to fulfill our legitimate business purposes and to comply with legal obligations. We will not process personal information in a way that is incompatible with this policy.
  • Accuracy: We take and will continue to take reasonable steps to ensure the personal information we process is accurate and up-to-date.
  • Limited Retention: We limit retention of personal information we process solely to the time necessary to fulfill the data’s original purpose. We can, however, retain copies of information about you and any transactions in a manner that is either consistent with the law or as we believe reasonably necessary to comply with any law, regulation, legal process, or governmental request.
  • Transparency: We are timely about informing our employees, members, suppliers, partners and others about how we intend to use personal information in our day-to-day operations.
  • Confidentiality and Security: We protect personal information through physical and technical security measures that are tailored to the sensitivity of the personal information we possess. Other than as described in this Privacy Policy, access to personal information is limited to a need-to-know basis that is rooted in either a legitimate purpose or to comply with legal requirements. We possess strict internal policies that govern and limit our disclosure of personal information to third parties.

We Operate in the United States.

We have servers, offices, and sup-processors located in the United States. Information about you may be transferred to, stored, or processed in the United States. 

Information You Provide and We Collect.

You provide certain information to us via communications, answers to surveys, applications, content uploads, payments, donations, registrations and/or attendance of our events, and postings to websites. This includes but is not limited to:

  • Identification Information. Your name, email address, mailing address, phone number, government issued identification, education, profession, demographic information, society involvements, awards (scholarships, accolades, distinctions), activities (honors, achievements, qualifications), relationships to other members, donor status, volunteer work, and your attendance at our or our affiliate events.
  • Transactional Information. When you use our website to register for events or make a donation, we collect information about when and where the transactions occur, the names of the transacting parties, a description of the transactions, the donation or payment amounts, billing information, and the devices and payment methods used to complete the transactions.
  • Information Pertaining to Your Participation in the Marshall Scholars Program. Your name, country and city of residence, universities attended, years of enrollment, subject(s) studied, award amounts, and any other data needed for audit and reporting purposes.
  • Other Information. You may provide us with suggestions for improvements, referrals, or other content.

How We Use This Information.

We generally use this information to:

  • Communicate with our members and key stakeholders (via email, telephone, or mail);
  • Inform our members about our initiatives, engagement opportunities, and various Association and affiliate events and engagements;
  • Document our engagements with our members;
  • Provide notifications of alumni relations, events, and programs;
  • Distribute various publications, bulletins, tax receipt letters, newsletters, and reports;
  • Inform our members of donation and fundraising opportunities; and
  • Display your name and picture within our directory.

Directories, Public Forums, Events, Programs, and News.

Our website includes a directory of our members (only names and class years are available to the public) and a listing of events and programs that may contain personal information such a names, titles, images, and event contact information. We may also post links to other directories, public forums or bulletin boards (e.g. Facebook, Twitter, LinkedIn), event listings, and blogs on our website.

Any personal information or content containing personal information that you submit to a bulletin board, public forum, or our website (for purposes of publication) may be read, collected, or used by other Visitors, and therefore used to send unsolicited communications. We are not responsible for any personal information you choose to submit on a public forum or bulletin board or for the purpose of publishing it on our website.

Sharing Your Information With Third Parties.

From time to time we receive requests from the United Kingdom (British Embassy and Regional Consulates), the Marshall Aid Commemorative Commission, Marshall Scholars alumni, and other third parties for personal information pertaining to members of our organization.

Prior to the disclosure of any personal information, we first conduct a strict review of the necessity of such disclosure, as well as the receiving party’s identity and purpose for the personal information request. We then obligate the receiver of any such information to contractual terms that (i) limit their right to disclose the personal information and (ii) prohibit the processing of the personal information in a way that is inconsistent with this Privacy Policy.

We may also share your personal information with our technical consultants, third party auditors, and other third parties who make the website available.

We will not sell, market, rent, or otherwise distribute your personal information in ways not contemplated by this Privacy Policy.

Information Collected by Our Website.

We use web tools such as cookies and web beacons to collect information about your navigation of our website. Whenever you access a website through your browser, the navigation and clickstream data (IP address, browser type and version, date, time, and website from which you came) are stored in a log file. We use these data to generate statistics that help us administer the site, evaluate our content, track your activity on the website as well as some demographic information about you.

Cookies.

Cookies are small data files that are stored on your hard drive or in your device memory when you visit a website or view a message. They retain your preferences, account settings, and help evaluate and compile aggregated statistics about Visitor activity.

In general, our use of cookies is limited to:

  • Remembering that you visited our website. These data identify the number of unique visitors we receive, and therefore helps us provide enough capacity to accommodate all Visitors.
  • Allowing our business partners to use these tracking technologies to track your behavior on our behalf on our website.
  • Collecting anonymous statistical information about how you use our website, such as the length of your web session and the location from which you access our website. We use this information to learn which elements and functions of the website are most popular with our Visitors.

Some of the cookies used on our website are set by us, and others are set by third parties who provide us with services. Certain cookies expire when you close your browser or exit the application (session cookies). Other cookies, such as those used to remember you when you return to our website, are retained longer (persistent cookies). Most web and mobile device browsers are set to automatically accept cookies by default. You can change the way your browser interacts with cookies by changing your browser settings to prevent automatic acceptance of cookies, or by having your browser notify you each time a cookie is set.

You can learn more about cookies and how to block cookies on different types of browsers here or directly on your browser’s cookie support page:

Third Party Cookies.

This Privacy Notice does not apply to, and we are not responsible for, third-party cookies, web beacons, or other tracking technologies, which are covered by such third parties’ privacy policies. For more information, we encourage you to check the privacy and cookie policies of these third parties to learn about their privacy practices. You can find links to the policies below:

Your Consent.

By accessing our website, you permit us to collect and use your information from activity on devices you use in accordance with this Privacy Policy. If you choose to reject the cookies, you may still use our site; but your access to some areas or functionality within our website may be limited.

Children Information.

Our website and programs are not directed at children under that age of 13. If we obtain actual knowledge that any information we collect has been provided by a child under the age of 13, we will promptly delete that information.

Our Communications.

Every marketing email and communication from us contains instructions on how to opt out of receiving further correspondences from us. Alternatively, you can opt in and opt out of receiving communications from us by sending an email to admin@marshallscholars.org. We will reflect any such changes as soon as reasonably possible.

Your Rights to Access and Limit the Use of Your Data.

EU individuals and Swiss individuals have rights to access personal information about them, and to limit use and disclosure of their personal information. We are committed to honor those rights. If you wish to gain access, correct, limit use, or limit disclosure of any personal information, please contact us and we will work with our privacy team in responding to your request.

You have the option, at any time, to remove your personal information from our servers. All such requests should be sent to us to admin@marshallscholars.org and we will process your request within a reasonable time.

How to Contact Us.

If you provided us with personal information, you can manage how we use your information by either emailing or mailing us. Questions regarding this Privacy Policy or information practices should be directed to admin@marshallscholars.org, or by regular mail:

Association of Marshall Scholars

474a 16th Street

Brooklyn, NY 11215

Changes to this Privacy Notice.

We may amend this Privacy Policy from time to time by posting a revised version and updating the “Effective Date” above. The revised version will be effective on the “Effective Date” listed.

 

 

 

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