effective May 1, 2018
The Association of Marshall Scholars is a non-profit organization that fosters personal and professional relationships among Marshall Scholars, supports and publicizes the aims of the Marshall Scholarship Program, and enhances the experience of Marshall Scholars Studying in the United Kingdom (the “Association,” “we,” “us,” or “our”).
We are committed to protecting the privacy of individuals who visit the Association’s websites (“Visitors” or “you,” “your,” or “yours”).
We are committed to the following privacy principles:
- Limitation of scope and data minimization: We collect, use and store the minimum amount of personal information necessary to fulfill our legitimate business purposes and to comply with legal obligations. We will not process personal information in a way that is incompatible with this policy.
- Accuracy: We take and will continue to take reasonable steps to ensure the personal information we process is accurate and up-to-date.
- Limited Retention: We limit retention of personal information we process solely to the time necessary to fulfill the data’s original purpose. We can, however, retain copies of information about you and any transactions in a manner that is either consistent with the law or as we believe reasonably necessary to comply with any law, regulation, legal process, or governmental request.
- Transparency: We are timely about informing our employees, members, suppliers, partners and others about how we intend to use personal information in our day-to-day operations.
We Operate in the United States.
We have servers, offices, and sup-processors located in the United States. Information about you may be transferred to, stored, or processed in the United States.
Information You Provide and We Collect.
You provide certain information to us via communications, answers to surveys, applications, content uploads, payments, donations, registrations and/or attendance of our events, and postings to websites. This includes but is not limited to:
- Identification Information. Your name, email address, mailing address, phone number, government issued identification, education, profession, demographic information, society involvements, awards (scholarships, accolades, distinctions), activities (honors, achievements, qualifications), relationships to other members, donor status, volunteer work, and your attendance at our or our affiliate events.
- Transactional Information. When you use our website to register for events or make a donation, we collect information about when and where the transactions occur, the names of the transacting parties, a description of the transactions, the donation or payment amounts, billing information, and the devices and payment methods used to complete the transactions.
- Information Pertaining to Your Participation in the Marshall Scholars Program. Your name, country and city of residence, universities attended, years of enrollment, subject(s) studied, award amounts, and any other data needed for audit and reporting purposes.
- Other Information. You may provide us with suggestions for improvements, referrals, or other content.
How We Use This Information.
We generally use this information to:
- Communicate with our members and key stakeholders (via email, telephone, or mail);
- Inform our members about our initiatives, engagement opportunities, and various Association and affiliate events and engagements;
- Document our engagements with our members;
- Provide notifications of alumni relations, events, and programs;
- Distribute various publications, bulletins, tax receipt letters, newsletters, and reports;
- Inform our members of donation and fundraising opportunities; and
- Display your name and picture within our directory.
Directories, Public Forums, Events, Programs, and News.
Our website includes a directory of our members (only names and class years are available to the public) and a listing of events and programs that may contain personal information such a names, titles, images, and event contact information. We may also post links to other directories, public forums or bulletin boards (e.g. Facebook, Twitter, LinkedIn), event listings, and blogs on our website.
Any personal information or content containing personal information that you submit to a bulletin board, public forum, or our website (for purposes of publication) may be read, collected, or used by other Visitors, and therefore used to send unsolicited communications. We are not responsible for any personal information you choose to submit on a public forum or bulletin board or for the purpose of publishing it on our website.
Sharing Your Information With Third Parties.
From time to time we receive requests from the United Kingdom (British Embassy and Regional Consulates), the Marshall Aid Commemorative Commission, Marshall Scholars alumni, and other third parties for personal information pertaining to members of our organization.
We may also share your personal information with our technical consultants, third party auditors, and other third parties who make the website available.
Information Collected by Our Website.
We use web tools such as cookies and web beacons to collect information about your navigation of our website. Whenever you access a website through your browser, the navigation and clickstream data (IP address, browser type and version, date, time, and website from which you came) are stored in a log file. We use these data to generate statistics that help us administer the site, evaluate our content, track your activity on the website as well as some demographic information about you.
Cookies are small data files that are stored on your hard drive or in your device memory when you visit a website or view a message. They retain your preferences, account settings, and help evaluate and compile aggregated statistics about Visitor activity.
- Remembering that you visited our website. These data identify the number of unique visitors we receive, and therefore helps us provide enough capacity to accommodate all Visitors.
- Allowing our business partners to use these tracking technologies to track your behavior on our behalf on our website.
- Collecting anonymous statistical information about how you use our website, such as the length of your web session and the location from which you access our website. We use this information to learn which elements and functions of the website are most popular with our Visitors.
Some of the cookies used on our website are set by us, and others are set by third parties who provide us with services. Certain cookies expire when you close your browser or exit the application (session cookies). Other cookies, such as those used to remember you when you return to our website, are retained longer (persistent cookies). Most web and mobile device browsers are set to automatically accept cookies by default. You can change the way your browser interacts with cookies by changing your browser settings to prevent automatic acceptance of cookies, or by having your browser notify you each time a cookie is set.
You can learn more about cookies and how to block cookies on different types of browsers here or directly on your browser’s cookie support page:
Third Party Cookies.
This Privacy Notice does not apply to, and we are not responsible for, third-party cookies, web beacons, or other tracking technologies, which are covered by such third parties’ privacy policies. For more information, we encourage you to check the privacy and cookie policies of these third parties to learn about their privacy practices. You can find links to the policies below:
Our website and programs are not directed at children under that age of 13. If we obtain actual knowledge that any information we collect has been provided by a child under the age of 13, we will promptly delete that information.
Every marketing email and communication from us contains instructions on how to opt out of receiving further correspondences from us. Alternatively, you can opt in and opt out of receiving communications from us by sending an email to email@example.com. We will reflect any such changes as soon as reasonably possible.
Your Rights to Access and Limit the Use of Your Data.
EU individuals and Swiss individuals have rights to access personal information about them, and to limit use and disclosure of their personal information. We are committed to honor those rights. If you wish to gain access, correct, limit use, or limit disclosure of any personal information, please contact us and we will work with our privacy team in responding to your request.
You have the option, at any time, to remove your personal information from our servers. All such requests should be sent to us to firstname.lastname@example.org and we will process your request within a reasonable time.
How to Contact Us.
Association of Marshall Scholars
474a 16th Street
Brooklyn, NY 11215
Changes to this Privacy Notice.